LWVUS has reserved a limited number of meeting rooms at the Chicago Hilton for local and state Leagues to sponsor caucuses during the 2018 Convention. If you are considering sponsoring a caucus that fosters members’ learning and action, please read the instructions and criteria below before you use the online form to submit an application.
Caucus Room Basics
The meeting rooms are available during time blocks before and after plenary sessions:
- the evening of June 28,
- the early morning and evening of June 29, and
- early mornings June 30 and July 1.
Scheduling of caucuses will depend upon factors such as the topic and how it fits with the convention agenda overall, including whether caucus topics will be related to anticipated actions during designated plenary sessions.
Caucuses will range from 45 minutes to an hour in length. .
Room capacity ranges from 20 to 100, theater style.
There is no rental fee for the room. All other costs, including coffee service, are the responsibility of the sponsoring League. There is a charge for AV equipment and all large rooms are equipped and preset with audio-visual equipment.
If you plan to feature a non-League member as speaker, your application must identify the affiliation of that speaker, for approval by LWVUS President.
If more than one application is received with the same or similar content, the sponsors may be asked to combine their efforts into one offering.
Criteria for Applying
Past Convention evaluations have taught us that successful caucuses engage attendees in topical and timely learning, strategic conversations, skills improvement, and takeaways for application or action.
As you answer the questions on the form, be clear in describing how:
- the topic is current and relevant to the Campaign for Making Democracy Work®
- the presenters are knowledgeable and experienced at engaging participants
- the attendees will gain specific learnings AND the skills or tools to effectively apply what they learn.
Submission and Notification Deadlines
Please use the online form only to submit your application by March 15, 2018. Faxed or mailed forms will not be accepted.
Allocations of caucus space will be made by April 3, 2018 and you will be notified by e-mail about the status of your application. You will then be asked to finalize the title and description for inclusion in online and printed Convention materials, and you will receive contact information for making A/V equipment and other arrangements as needed.
Please direct inquiries about the caucus application to firstname.lastname@example.org.